Lewisham Council - Local assemblies - funding
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Funding for local projects

Each ward in the borough has a budget called the assembly fund. It is for local assemblies to meet their priorities.

The assembly fu​​nd:

  • supports chosen assembly priorities for each ward
  • helps each assembly make decisions and bring about change
  • may be used as ‘seed’ funding to attract other sources of finance.

How much is available?  

There is £15,000 available for each ward. £12,500 of this is available for assemblies to spend and a further £2,500 for councillors to spend on local projects.

What is the funding for?

Each local assembly has agreed local priorities and an action plan. These set out how priorities might be actioned.

Some actions won't need funding and residents, us or other partners can deliver them using existing resources. Others may only be achievable using the assembly fund.

Assemblies should be involved in deciding which parts of action plans get funding. Councillors and assemblies should carefully consider projects for funding. These should meet local priorities and achieve greatest value and impact for local people.

Things to consider

  • The assembly fund can be for a single project or many projects.
  • Activities needing ongoing financial support cannot use the fund. Projects need to be self-contained or show how they will become self-financing. The assembly fund is one-off funding.
  • Projects can be in partnership with other statutory or non-statutory service providers.
  • More than one ward may combine funds to deliver a single project.
  • Assemblies are encouraged to lever added value from volunteering and match funding.
  • Each chosen project needs a project brief. These should go to local ward development officers, whose details are on individual ward pages. They can also give advice on timelines around submitting proposals.

Proposals for funding

Residents, local community groups or community organisations​ can suggest how money is spent. All suggestions need to be presented through the relevant local assembly and must help deliver the ward's priorities.

Depending on the value of an award, funding is subject to formal approval by the Executive Director for Community Services or Mayor and Cabinet.

Approvals

Organisations approved for funding will get a confirmation letter. The letter will outline the terms of the funding agreement. When the terms and any supplementary documents are received, organisations will receive payment.

Payment is in two instalments if the value of a project is over £5,000 or an organisation has not been funded before. One initial payment is made. Second final payment follows when projects are complete, and satisfactory monitoring information returned.

You might have to provide copies of the following documentation:

  • constitution, terms of reference or governing document
  • public liability insurance certificate
  • health and safety policy
  • equal opportunities policy
  • risk assessment(s)
  • evidence of Disclosure and Barring Service (DBS) checks (previously CRB checks) for projects working or volunteering with children or vulnerable adults.

Requirements

Organisations chosen for funding need to ensure: 

  1. a bank account is in operation to receive payment
  2. fulfilment of any associated legal and insurance liabilities
  3. the implementation of appropriate safeguarding measures such as DBS checks
  4. the completion of projects by a specified deadline
  5. a completed monitoring form with appropriate information is provided at the end of the project. Failure to do this will result in the organisation being ineligible for future local assembly funding. 
  6. you keep financial evidence, including receipts, for at least two years after submission of monitoring information
  7. that if requested, the project organiser can go to a future assembly meeting to give feedback on the project.

Other guidance​

If you have any questions about the requirements please contact your assembly development officer. Details are on the individual assembly pages.

For more guidance on developing the action plan, use of the assembly fund, agreeing spend with the assembly, developing project briefs and all other aspects of the process please contact us.​​

 
 

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